Photo by Austin Distel on Unsplash
Video meetings and conferences have become incredibly popular in the last few years, especially now that more people than ever are working from home. They are certainly very convenient, but many managers have found that they are lacking something.
There’s something about meeting people in real life that is different from communicating through a screen. People are more trusting and forthcoming face-to-face than they are virtually. The organisers of in-person meetings also have a greater degree of control over elements which may indirectly contribute to a meeting’s success by making attendees comfortable and putting them in the right frame of mind, such as the seating arrangement, the location, the decor, and even snacks.
Perhaps recognising this is why the global meetings, incentives, conferences, and exhibitions (MICE) industry has also expanded lately. Now, when managers have a really important meeting that must be held in person, they scour the globe for exciting and inspiring locations instead of holding it at their office. If you’re looking to do the same, this quick guide will help you understand what makes a great meeting location.
- It sets the right tone: There are hotels and buildings all around the world which offer meeting rooms. Which country and setting you pick should depend on the tone and outcome you desire.
For example, a meeting room in Phuket, Thailand, a popular vacation spot, is great if you want attendees to relax and socialise in a laid-back atmosphere. A quiet location close to nature might help inspire them if you require creative solutions to a problem, whereas a city location gives an impression of seriousness and expectation of fast-paced or hard work.
- It’s accessible: The location has to be convenient, otherwise you can expect low attendance. Think about how people will get there and whether there is public transport, parking, and places to stay nearby.
Also consider the inside of the building. Is it easy to find your way around and not get lost?
- The size and decor are appropriate: In addition to the actual place where the meeting room is located, what it looks like inside also has an effect on the tone.
For example, the decor can help determine whether a meeting is serious or casual. The size of the table and the distance between attendees can foster closeness and friendliness or coolness and confrontation.
- It offers flexibility: If your meeting is intended to enhance manager development, for instance, you might need a space with breakout rooms or where the desks can be rearranged into different layouts.
- The AV equipment is reliable: This one is easy to overlook, but you really shouldn’t. The last thing anybody wants is the microphone or screen cutting out while somebody important is speaking.
Find out beforehand what equipment the meeting location uses and see if they offer an on-site technical support service.
Right now, Thailand is promoting its MICE industry along with many other countries. The world is really your oyster when it comes to selecting your next meeting location. These tips will help you narrow down all of the possible locations to the one that best suits your needs and desired outcomes.
Daniel J. Morgan is the founder of Invidiata Magazine, a premier publication showcasing luxury living, arts, and culture. With a passion for excellence, Daniel has established the magazine as a beacon of sophistication and refinement, captivating discerning audiences worldwide.
